Your dental practice handles sensitive patient information, making it a target for cyberattacks. From data breaches to ransomware, the risks are growing. But how do cyber exposures differ between single-location practices, multi-location practices, and large dental service organizations (DSOs)?
This guide highlights cyber challenges based on organizational size and how to protect your practice with tailored cyber liability insurance solutions.
Why cybersecurity is crucial for dental practices
Dental practices store personally identifiable information (PII) and protected health information (PHI), which are prime targets for cybercriminals. Health records are highly valuable on the black market.
Key reasons health records are targeted:
Common cyber threats facing all dental practices
No dental practice is immune to cyber threats. Here are the primary risks:
- Data breaches: Unauthorized access to patient records due to weak passwords or outdated systems can lead to HIPAA violation fines.
- Ransomware attacks: These encrypt files, demanding a ransom for release, causing financial losses and patient care disruptions.
- Phishing scams: Fraudulent emails or websites trick employees into sharing credentials or downloading malware, often leading to larger attacks.
- Insider threats: Employees may unintentionally or maliciously compromise data by mishandling sensitive information.
- Weak data backup practices: Inadequate backups can result in significant setbacks during an attack.
Comparing cyber risks for single-location and multi-location practices
Cyber threats vary significantly between smaller offices and large DSOs.
Cyber risks for single-location dental practices
Smaller practices may assume they’re not targets, but hackers exploit weaknesses regardless of size. Challenges include:
- Limited IT resources: Basic IT setups and lack of in-house cybersecurity expertise increase vulnerability.
- Outdated software: Unpatched systems are prone to exploitation.
- Fewer security protocols: Measures like MFA or regular backups are often overlooked.
- Personalized targeting: Smaller staff may be more susceptible to phishing scams.
Cyber threats for multi-location practices and DSOs
Larger organizations have complex IT systems and more resources but face unique risks:
- Sophisticated attacks: Advanced persistent threat (APT) attacks target larger databases for greater rewards.
- Interconnected systems: A vulnerability in one location could compromise the entire organization.
- Greater compliance burden: Ensuring HIPAA compliance across multiple locations is challenging.
- Third-party risks: More vendors increase exposure to supply chain attacks.
How to mitigate cyber liability risk in your practice
Tailor your cybersecurity strategy to your practice’s needs:
Single-location practices
- Invest in managed IT and cybersecurity services: Partner with a managed service provider (MSP) for support.
- Implement basic security tools: Use firewalls, anti-virus software, and encrypted email systems.
- Train employees: Teach staff to recognize phishing emails and use MFA.
- Schedule regular audits: Conduct cybersecurity checkups to address vulnerabilities.
Multi-location practices and DSOs
- Hire a dedicated cybersecurity team: Monitor systems and respond to threats quickly.
- Establish standardized protocols: Ensure all locations meet the same cybersecurity standards.
- Run penetration tests: Test systems for weaknesses proactively.
- Engage in vendor risk management: Ensure third-party services follow robust cybersecurity standards.
How cyber insurance can protect your practice
A business owner’s policy (BOP) may include limited cyber liability coverage, but standalone cyber insurance offers comprehensive protection:
- Incident response: Covers legal fees, public relations costs, and forensic investigations post-breach.
- Ransom payments: Assists with ransomware demands, if necessary.
- Business interruption: Reimburses lost income from operational downtime.
- HIPAA violation coverage: Handles regulatory fines or lawsuits.
Ensuring your dental practice is cyber safe
Whether a small office or a large DSO, cybersecurity is critical. Understanding risks enables targeted action, from upgrading IT to training staff. A robust cyber insurance policy provides protection if an incident occurs.
By combining proactive measures with tailored insurance, you can safeguard patient data, ensure compliance, and keep your practice running smoothly.
About the authors
Kyle Wallace has over 35 years of experience in the insurance industry. The last 25 have been spent working exclusively with dentists of all specialties and dental practices of all sizes. Kyle is recognized in the dental community as an authority on dental practice risk management and malpractice claims prevention.
Herb Ford specializes in advising dental practices and dental service organizations (DSO) on how to protect their dental practice and organization. He does this by creating comprehensive insurance programs that protect them against known and unknown risks.
